The Department of Revenue includes approximately 1,200 employees located throughout Colorado performing functions as varied as tax auditing, tax collection, taxpayer assistance, issuing driver licenses and motor vehicle titles, marketing lottery products, enforcing liquor laws, and regulating the Gaming, Horse Racing, Medical Marijuana, and the Auto Industry. Our employees are hard working and we strive to provide efficient and effective service to the citizens of Colorado.
lass Title: ADMINISTRATIVE ASSISTANT II
Type of Announcement: This position is open only to Colorado state residents.
Closing Date/Time: Thu. 02/05/15 5:00 PM Mountain Time
Primary Physical Work Address: 1881 Pierce St. Lakewood, CO
Salary: $2,644.00 - $3,760.00 Monthly
Salary Note: Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
FLSA Status: Non-Exempt; position is eligible for overtime compensation.
Job Type: Full Time
Location: Lakewood, Colorado
How To Apply: Thank you for your interest. Submit an on-line application by clicking the link below or submit a State of Colorado Application for Announced Vacancy and all supplemental questions according to the instructions provided below. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed above.
If not applying on-line, submit application to: Applicants are strongly encouraged to apply online. However, if NOT applying online, applications may be faxed to 303-866-3718, Department of Revenue, Attn: Office of Human Resources. We are not responsible for problems with faxed applications. It is the applicant's responsibility to ensure their application materials are received on time. As such, it is recommended that applicants apply on-line by the CLOSING DATE and TIME
Methods of Appointment: Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
Description of Job:
The employee in this position is responsible for processing incoming and outgoing mail. Specific duties include pick-up, sort, count and distribute all incoming mail for driver control, consisting of several different documents, correspondence and requests to the proper locations for processing; sort, count, and log amounts of outgoing mail; deliver outgoing mail to mailroom for courier pick-up; maintain warehouse by filling orders and restocking forms and paper; and performs other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights:
Minimum Qualifications: Two years of general clerical experience.
Substitutions: College or university course work, appropriate to the work assignment, may substitute for the experience on a year-for-year basis.
Conditions of Employment: The successful applicant must be willing and able to exert up to 50 pounds of force occasionally, and/or 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Preferred Qualifications and Competencies: The preferred candidate will possess previous customer service experience; excellent interpersonal skills; previous experience using a multi-line phone system; data entry skills; cash handling and proficiency in MS Word and Excel.
The following are conditions of employment with the Colorado Department of Revenue:
1. All employees must be current with their Income Tax filings and payments with the State of Colorado. This includes successfully passing a pre-employment evaluation of your tax records/accounts.
2. Applicants must agree to provide reference information and sign a waiver of liability in order to be considered for DOR jobs.
3. All DOR positions require successful completion of a background investigation prior to appointment. Background checks may include criminal, financial, traffic, civil, education, and/or experience checks or any other checks related to the assignment. Movement within the department to a different position may be cause for requiring additional background checks. Refusal to participate in the background check process will disqualify a person from employment with DOR. In addition, false, incomplete or inaccurate information, including failure to disclose a material fact during this process, may be grounds for disqualification from employment and/or your name being removed from the eligible list.
4. Department of Revenue employees are prohibited from "...exercising any regulatory control over any organization at which the employee was formerly employed or associated for a period of three years from the employee's last employment with such organization..." Prior employment, as it may be covered by this policy, will be considered in the hiring process.
5. Effective January 1, 2005, newly hired employees should be aware that employment with a state government employer offering public pension plans may cause a potential reduction of future Social Security benefits. The Department of Revenue is such an employer.
6. Employees in positions designated as overtime eligible under FLSA provisions (non-exempt), must be willing to accept compensatory time off in lieu of cash compensation for overtime work performed.
DOR REQUIRED SKILLS & COMPETENCIES: Competencies required for all DOR positions include good communications skills (both oral and written), interpersonal skills, the ability to multi-task, the ability to work with confidential information, the ability to work in high-stress environments, and the demonstrated ability to assist customers in an effective, efficient, and elegant manner.
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Part of, or the entire comparative analysis for this position, may involve a review of the information submitted in the application material. Therefore, it is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement, as well as the special and/or preferred qualifications. “See resume” statements will not be accepted in lieu of a properly competed application. Failure to include adequate information or follow instructions may affect the applicant’s score and/or prevent them from competing in any subsequent measures used to arrive at a top group of applicants. Factors to be assessed are those outlined in the requirements, competencies, and preferred qualifications.